As part of the process of affiliating with the TUU, Kitsune has drawn up the following constitituion:
KITSUNE Constitution
PART 1: THE SOCIETY
1. Name
The name of the Society shall be 'The Tasmania
University Union KITSUNE Society', hereinafter referred to as 'The
Society'.
2. Objects/Aims
The objects/aims of the Society shall be to promote all
aspects of Japanese kimono by way of meeting together as a Kitsune club
whereby members will be encouraged to practice wearing kimono, and to
appreciate the styles, history, culture, fabrics and patterns of kimono.
3. Society Subject to TUU Regulations and Societies Council Policy
(1) The society is subject to TUU
Regulations relating to clubs and societies, and anything in its
constitution, any by-law of the society or its office-bearers which is
inconsistent with the said Regulation, or any amendment to a special
rule there under, shall be void and of no effect insofar as it is
inconsistent.
(2) The
Standing Orders of the TUU relating to meeting procedure, is to be
adopted by the society.
(3)
The society is subject to Societies Council Policy, and anything in its
constitution, any by-law of the society or its office-bearers which is
inconsistent with the said Policy, or any amendment to a special rule
thereunder, shall be void and of no effect insofar as it is
inconsistent.
4. Membership
(1) Full
Membership: Any student member of the TUU is eligible to be a Full
Member of any society on payment of the required membership fee. No such
member of the TUU may be discriminated against on any grounds with
regard to membership of any society.
(2) Associate Membership: Any person who is a
non-student member of the TUU, or who is not a member of the TUU, is
eligible to be an Associate member of any society on payment of the
required membership fee. No such person may be discriminated against on
any grounds with regard to membership of any society.
5. Expulsion from a Society
(1) A society shall have the power to
expel any member from the society for misconduct of a nature opposed to
the objects of the society, and/or the interests and reputation of the
society and/or its members.
(a) Such expulsion
shall be made by way of a motion at an extra-ordinary
meeting of that society.
(b)
Debate regarding the expulsion shall be held in camera.
(2) Where a society has expelled any one
of its members according to section 5(1), section 4 shall be void with
regard to that member or members, and such expulsion shall be permanent
unless revoked by way of a motion at an Annual General Meeting or
extra-ordinary general meeting of that society.
6. Composition of
a Society Executive
No
more than one half of a society's executive members may be Associate
members as defined in section 4(2).
7. Subscriptions
The annual subscription shall be set no
later than the second Wednesday of semester 1. The discussion shall be ratified by a
general meeting. The initial subscription fee is $5 for qualifying full
members and $10 for associate members.
Part II: THE EXECUTIVE
8. The
Executive
The entire
management of the Society shall be departed to the executive of five
(you may like a bigger executive) full financial members. These members
shall be:
(a) The President
(b) The
Vice-President
(c) The Secretary
(d) The Treasurer
(e) The Alternate
Delegate to Societies Council
9. Duties and Powers of the Executive
In the absence of a general meeting
the executive shall be responsible for the general running of the
Society. All decisions of the executive, which relate to the Society,
must be ratified by a general meeting of the Society.
10. Duties and
Powers of Each Executive Member
(a) The President: In the
absence of a general meeting and an executive meeting the President
shall have the full executive powers of the Society. All decisions made
by the President that relate to the Society, must be ratified by a
general meeting of the Society. Shall oversee all General Meetings and
the Annual General Meeting.
(b) The Vice-President: Shall exercise the duties and powers of the
President in the latter’s absence. Shall organise each event, venue, meeting
time and frequency, and shall correspond with members and the Executive. Shall liaise
directly with the President and the Executive.
(c) The Secretary: Responsible for keeping records of all the Society's
proceedings, conduct all Society correspondence and give due notice of
all meetings. Shall be in charge of updating the Society website
and Facebook page.
(d) The Treasurer: Shall handle and keep a record of all
Society finances. S/he shall present a financial report whenever
required by the Society. S/he shall do this at least one time each year
(as per clause 10(2)(b).
Part III: MEETINGS
10. Requirements for Society Meetings
(1) General Meetings: A society shall have at least one (1)
general meeting per semester, in addition to other meetings of the
society. Notice of a meeting must be given to members of the society at
least seven (7) days prior to the meeting.
(2) Annual General Meetings: A society
shall have an Annual General Meeting for which the executive of the
society shall set a date, time, and venue. Notice of a meeting must be
given to members of the society at least seven (7) days prior to the
meeting. The purpose of the Annual General Meeting shall be, among other
things:
(a) To elect a
new executive;
(b) To issue
the society's financial records for the past twelve (12) months; and
(c) To hear reports from each
executive member.
(3) Extra-Ordinary General Meetings: An extra-ordinary general meeting
shall be deemed necessary on the request of no less than five (5)
members of the society. This request shall be submitted to the secretary
of the society in writing, outlining the reasons for the request. The
secretary of the society must call the meeting within fourteen (14) days
of receiving the request. Notice of a meeting must be given to members
of the society at least seven (7) days prior to the meeting. At the
meeting the only matter to be discussed shall be that/those topics to
which the request refers.
(4) Voting: Only Full
members, and Associate members who are members of the society executive,
shall be entitled to vote. Such members present shall be entitled to
one vote each upon every voting matter.
(5) Quorum For Meetings: The quorum
at all general meetings shall be at least one half of all members.
11. Regulations
The Executive shall have the power to
make such rules and regulations pertaining to the conduct of the members
of the Society as it shall from time to time deem necessary, subject to
section 17.
Part IV: POWERS OF SOCIETY
12. Censure Motions
The Society in general meeting shall have
the power to pass a resolution censuring the Executive.
13. No Confidence
Motions
The Society in
general meeting shall have the power to pass a resolution of No
Confidence in the Executive.
14. Committee Decisions
The Society in general meeting shall have
the power to overrule any decision of the Executive.
Part V: FINANCIAL
PROVISIONS
15. Bankers
The bankers of
the Society shall be the Commonwealth Savings Bank of Australia,
University Branch and all cheques shall be signed by any two of the
following persons:
(a) President
(b) The
Secretary
(c) The Treasurer
(d) The Vice-President
16. Closing of Accounts
(1)
The last executive of a society failing to re-affiliate shall undertake
to close that society's bank accounts and transfer any remaining
balance, plus any remaining petty cash, to the Societies Council.
(2) The Societies Council Executive
shall be entitled to request the bank(s), building society/building
societies, or credit union(s) used by defunct societies (see Societies
Council 'General Policy' section 10) to close such accounts and to
transfer any accumulated funds to the Council.
Part VI: MISCELLANEOUS
PROVISIONS
17. Amendments
These
rules may be added to, repeated or amended by resolution at any general
meeting. If the amendment entails the annulment of a pre-existing rule
the amendment must be passed by two thirds of the financial members
present, otherwise the majority shall be one half.
18. Sub-Committee
The Executive shall have the power
to appoint such sub-committees for any purpose as it shall decide from
time to time. The President shall be ex-officio a member of all such
sub-committees. Sub-committee resolutions must be ratified by a general
meeting.
